Miami Bands Christmas Concert Info

Dear Wardog Band Family,

Most of Miami High School’s Band students and parents, and the WRMS Band students are aware that I suffered a major injury to my right ankle prior to the beginning of school. Unfortunately, it has grown progressively worse throughout marching season and the fall semester. Due to the weakness in the ankle, I incurred a second injury at our final marching contest that finally forced me to seek treatment. The examination and MRI revealed a major tendon severed on the inside of my ankle, multiple micro-fractures, shredded ligaments and a fracture in the ankle joint which requires reconstructive surgery. As a result of my neglect to seek treatment, the large tendon has begun to atrophy (draw up into my leg) and the doctor doesn’t feel that we can delay surgery. As the atrophy progresses it can complicate the issue. Therefore, I am scheduled for surgery on Thursday, Dec. 8th. Due to the complexity of the procedure, I will not be released to return to school, until after Christmas break. Full recovery is estimated to take 8-12 weeks.

Upon receipt of this news, I felt it would be best to postpone the Christmas concert until the end of January or first of February. I requested permission and received support from both MHS and WRMS administration in making this decision. I have the utmost confidence in Ms. Downard and her abilities. However, due to the magnitude of the Christmas concert as a whole, I do not want to subject her to taking on this monumental task alone. I understand that the Christmas concert is a highly anticipated event each year and I sincerely apologize for having to postpone. The concert date is currently pending, but will be announced as soon as possible.

It has been very difficult for me to admit defeat…but more importantly, I must tend to my own well-being now so that I can continue to be the best I can be for the Miami Band program and the district for years to come.

Thank you for being understanding and I wish you all a Merry Christmas and Happy New Year.

Sincerely,

Toye Harris, Director of Bands
Miami Public Schools

FINAL CHRISTMAS PARADE INFO

FINAL CHRISTMAS PARADE INFORMATION

Parade Day has finally arrived! This week has been extremely busy and for WRMS students, lots of new equipment and information has been given. Thank you for getting your students to rehearsal this morning. It was productive and very exciting to see the student work so hard to be their very best.
Below you will find the itinerary and necessary information for tomorrow. Please make sure you make note of WRMS and MHS instructions… some of the information is band specific in the flow of the day.

Saturday’s itinerary…

11:15 MHS Band Uniform Check out at MHS Band Room
12:00 ALL BANDS Meet at WRMS Band Room in full uniform (uniform, band shoes, long black socks and a red and white/ plain Santa hat with their name taped to the inside)

12:30 Load trailer with all WRMS equipment
1:00 Leave for Baxter Springs (Parents needed to ride bus- we still need ONE adult to ride 3rd bus)

1:30 Line-up at the Baxter Elementary School
2:00 Parade steps off (Parents needed to walk- still need 4-5 parents for this both MHS and WRMS needed)

3:30 Leave for Miami
4:00 Arrive at WRMS
4:15 Middle School students will eat pizza (NEED 3-4 WRMS parents to help serve)

MHS BAND will be released, upon return for dinner on their own

5:00 WRMS BANDS Load Buses for Miami Baseball Fields behind O’Reilly’s
5:30 Line-up for Parade
6:00 Parade Steps off (Parents needed to walk- still need 4-5 parents for this both MHS and WRMS needed)

When the Miami parade is over, the students will be released to the parents. The parade ends at south 2nd and Main. All students will be responsible for loading the equipment back into the truck prior to release to parents. High School must then return to the High School to check in uniforms.

MISCELLANEOUS INFORMATION:

Uniforms:

The students will be required to wear…
Full Uniform, black long socks, black Dinkles (band shoes), red and white Santa hat. (Black thin gloves, black under shirt, and/or long johns or black leggings under bibbers are acceptable and recommended)
If it is raining, the students must have a clear poncho. High School will be issued one with uniform. Middle School must purchase one and bring it with them. There is a chance of rain tomorrow, so please plan accordingly. Please, DO NOT ASSUME ANYTHING. Be where you are to be, at the appropriate times and if there are weather issues, plans will be made accordingly by Ms. Downard and Administration.

Lastly, I would like to remind you that I, Mrs. Harris, will be leaving for OKC with our high school All-state finalists after school today, and will not be present for the parades, due to split duties in the program. The parade day is a wonderful day, but parent help is vital. It is a tough day due to the magnitude of students and jobs required to get through the day successfully… I did it for 14 years, experience speaks the truth. So, if you are available for even one parade or helping at the beginning or end, etc. Please let Ms. Downard know.

Thank you,
Mrs. Harris

Christmas Parade Info

MIAMI BANDS
Christmas Parade Information and Itinerary

Dear MHS and WRMS Band Parents,

I hope to find everyone in good health and ready for the holiday season. This season is a very busy time in the life of our band program. This week kicks off the season with the Christmas Parades in Baxter Springs and Miami, on Dec. 3. Yes, they are on the same day. Let me further explain that Mrs. Harris takes our All-state finalist to Oklahoma City on that day. Therefore, Ms. Downard is alone to take care of the middle school bands and the high school band for the day. Much parent support will be needed Saturday.

Here is Saturday’s itinerary…

11:15 MHS Band Uniform Check out
12:00 Meet at WRMS Band Room
Warm-up and pack up
12:30 Load
1:00 Leave for Baxter Springs (Parents needed to ride bus)
1:30 Line-up time
2:00 Parade steps off (Parents needed to walk)
3:30 Leave for Miami
4:00 Arrive at WRMS
4:15 MS Eat at WRMS (Parents needed to serve)
HS is asked to find dinner on their own
5:00 Load Buses for Miami Baseball Fields
5:30 Line-up for Parade
6:00 Parade Steps off (Parents needed to walk)

When the Miami parade is over, the students will be released to the parents. The parade ends at south 2nd and Main. They will be responsible for getting the equipment back to the truck to be delivered to the band room. High School must then return to the High School to unload the trailer and check in uniforms.

Uniforms:
The students will be required to wear…
Full Uniform, black long socks with no markings, black dinkles, red and white santa hat. (Black thin gloves, black under shirt, and/or long johns or black leggings under bibbers are acceptable and recommended)
If it is raining, the students must have a clear poncho. High School will be issued one with uniform. Middle School must purchase one and bring it to the morning meeting.

Dinner info: High School students will be released from WRMS to go eat on their own.
Middle school students will ride the busses back to the WRMS Band Room where pizza will be provided. I ask that you bring a case of water. We will then all reconvene at the Miami Baseball Fields behind O’Reilly’s Auto Parts.

Any parents that will be available to assist on Saturday will be greatly needed and appreciated.

REMINDERS:
Percussion Sectional Thursday, December 1st at 3:30 – 5:00pm at WRMS Band Room

Morning Rehearsal Friday, December 5th 7:00 – 8:30pm at WRMS Band Room (ALL BAND
MHS/WRMS Symphonic and Concert bands… Mandatory rehearsal)

Saturday: Baxter Springs and Miami Parades

Christmas Concert Thursday, December 15th 7:00pm at the Coleman Theatre.

See you Saturday and thank you for your help in advance!

Sincerely,

Toye Harris & Leah Downard
Directors

Veteran’s Day Rehearsal and Performance Information (MHS)

Week of Nov. 7-11 Itinerary (Miami High School Band)

Monday-Thursday: 7:00AM rehearsals

Thursday: 3:30pm Set-up band in gym/ load trailer with parade equipment

Friday:

7:30AM Rehearsal
9:15AM: Uniform Check-out/ Change Clothes
10:00AM: Back in seats/ Final tuning
10:15AM: Prelude Music for Assembly
10:27AM Veteran’s Assembly
11:30AM: reset band room/hang uniforms in chairs
Noon: Back to class
3:08pm: Dress in uniform and head to baseball field behind O’Reilly Auto Parts
4:15pm: Band should be completely assembled and ready for Warm-up
5:00pm: Parade starts
6:00pm: Load trailer/Head back to the HS for uniform check-in and unload trailer

Vinita HS Game and Neewollah

Game #9- Miami @ Vinita/ Neewollah Marching Contest!!!!

Itinerary for the weekend-

Monday-
7:00AM Rehearsal

Tuesday-
7:00AM Rehearsal (Please make sure all band t-shirts and shorts are clean)

5:30PM- WRMS Football Pep Band for those that want to participate. Please let us know Tuesday morning to help with equipment, music etc.

Wednesday-
7:00AM Rehearsal
– Make sure you start hydration process for the weekend.

Thursday-
7:00AM Rehearsal

Friday-
7:00 AM Rehearsal at MHS

4:00- Uniform Check-out/ load trailer (grey band shirts)

4:45- Roll call/ in bibbers, grey shirts and long black socks and band shoes

5:00- Final Instructions for the weekend

6:15- Arrive at Vinita HS/ Prep for game

7:00- Kick-off

Band will NOT be performing at halftime. Our drum major and trumpet soloist will be gone to State Drama competition, as well as a few others.

10:30- Estimate time to arrive back at MHS

*** Immediately following the game, uniforms are to be checked in at band room.

Saturday- CONTEST DAY! Neewollah Parade and Field Competition

*** Student will be in band shorts and SMILE shirts for the day.

*** Please bring sunscreen and use it throughout the day

*** Hydration is a priority… it’s going to be a long day.

6:30 AM- Arrive at MHS Band/ Uniform inventory

7:00- Breakfast will be served

7:15- Board Buses

7:30- Depart for Independence, KS

8:45- Arrive at Independence Middle School/ dress and unload for parade/ hydrate

9:45- Official Parade Performance Call

11:00- Parade Begins/ Miami is the 16th band in the parade/ #60 in parade entry

11:30- Approximate parade step off

12:00- Move back to buses/ hang uniforms and put instruments in cases/ in seats/ hydrate

12:30- Move to Field Competition Area (Riverside Park)

1:00- Lunch will be served (menu… pulled chicken sandwiches)/ Hydrate

2:00- Dress and put together for Warm-up/ hydrate

2:50- Office Field Show Warm-up (Area B)

3:20- Transition to field

3:30- Official Performance

3:45- Move back to trail-buses/ Load trailer/ hang uniforms/ go watch bands/ enjoy the park

4:45- Go watch Bands Sit in stadium or behind the fence… no re-entry to field this year

6:00- Dinner will be served (menu- walking tacos)

7:00- Everyone should be back in the stadium (sitting together)

7:30- Awards

8:15- Back to buses for departure/ load final stuff/ parent check-out

9:00- Depart for Miami

10:30- Estimated arrival time back to MHS/ unload and uniform check-in

Parents:

– We always need help with meals, water, moving equipment and welcome anyone that has the time.

– There is a charge to get into the gate this year for parents. It is $3 for ages 6 and up. All staff, parents, chaperones, drivers etc. will have wrist bands and must have them to enter the stadium.

– There are also t-shirts of the festival for sale… $15 each (They make great Halloween shirts… at least for me )

Oologah Game Itinerary

Week #8- Oologah Game Info

Tuesday, Oct. 18
3:08- Load Band Trailer for Thursday’s Game

Wednesday, Oct. 19
Enjoy some free time. Much needed and well deserved!!!!!!

Thursday, Oct. 20
Game Day: Oologah vs. Miami (grey shirts)
1:45- Uniform Check-out
2:30- Meet at NEO; Unload trailer; set-up on field (in bibbers and dinkles)
3:00- Rehearsal @ NEO
* Music Rehearsal
*Pre-Game Run Through
* Run Show several times
4:30- Pull off the field/ set-up in stadium/ finish dressing for game
5:15- Exit Stadium for Dog Walk prep
5:30- Line-up for Dog Walk
5:35- Dog Walk (once completed, enjoy tailgate)
6:20- Assemble at band trailer to re-enter the stadium for Pre-Game
6:45- Enter field for National Anthem
7:00- Game Begins
HALFTIME PERFORMANCE
Immediately following the game; load; uniform check-in and unload

Friday- FALL BREAK!!!! Enjoy and be Safe

Monday, Oct. 24 thru Friday Oct. 28
7:00AM Rehearsals in preparation for Neewollah Contest and Veteran’s Day Performance

Saturday, Oct. 29 NEEWOLLAH (details to come later)

OSSAA State Contest and Week #7 Itinerary

Good afternoon Wardog Band family! Hope you had a good night’s rest. Before I give you the run down for tomorrow and Tuesday, let me remind you of my challenge, I gave to you on Friday…. 30 minutes of outside/garage therapy!!! Unplugged, natural sounds!!!

Now on to tomorrow and Tuesday….and the remaining week!

Monday- 7:00am rehearsal
(There is a group of you that will be going on a ACT event at 8:00, so our first hour is vital!)

Tuesday- (Dress for the day…. grey shirts and shorts after pictures)
7:15am rehearsal (music rehearsal)
8:00- whole band will take school pictures
8:45- stretch block/drill run thru
9:15- load/ uniform check-out
10:00- Depart for Skiatook (State Contest)
11:30- Arrive at Skiatook
11:45- Bus drivers will return to Miami/ Parents prep for lunch
12:15- Lunch
12:45- Color Guard ready for performance
1:05- Report to band room for color guard performance
1:14- Guard performance/ band can support guard or move to stadium to watch bands
2:15- Move back to buses for for unloading/ assembly and put on uniforms
3:00- Last minute instructions
3:15- Move to Warm-up area
3:25- Official Warm-up
3:50- Move to the field
4:05- Official Performance OSSAA State Marching
4:30- Get scores/load/ out of uniform
5:00- Release for dinner (dinner on your own)
6:15- Report to buses
6:30- Depart for Miami
8:00- Arrive at MHS/ Unload/ Uniform Check-in

Wednesday- 8:00AM

Thursday- 8:00AM

Friday- 7:30AM Rehearsal
3:45- Load/Uniform check-out
4:45- Instructions/ take roll/ Load Buses
5:00- Depart for Catoosa
6:00- Arrive at Catoosa HS
7:00- Game Begins
(Halftime performance pending)
9:30- Load to come home
10:00- Depart for Miami
11:00- Arrive at MHS/ Unload/ Uniform Check-in

Week #6 Home Game/ Pryor Contest

Game #6- Miami vs. Cascia Hall and PRYOR CONTEST WEEK!!!!

Itinerary for the week-

This is an extremely busy week. Rest when you can and stay in front of your grades. Limit absences, as A TON of work will be put in this week. Take inventory of needed items, band shirts and shorts, LONG black socks and “M” necklaces.

Monday- 7:00AM rehearsal at MHS (clean First Mvt.)

Tuesday- 7:00AM rehearsal at MHS (clean 2nd Mvt.)/ Sophomores are testing PSAT at 8:00
4:30-7:00 Color Guard Sectionals (goal to complete work for the show)

Wednesday- 7:00AM rehearsal at MHS (Clean 3rd Mvt. To End)

– Hydration MUST start today for you to get through the weekend in a healthy manner

Thursday- 7:00AM rehearsal at MHS (full show on the field)
3:15PM Load trailer for rehearsal at the field FRIDAY morning
5:30PM-8:00PM WRMS Footbal game

Friday- 6:45AM rehearsal at NEO Field (8:30 bus will arrive to transport non-drivers/ all other students riding with friends, must having a note from the parent allowing permission)

3:15- Uniform Check-out
4:15- Meet at stadium/ get set-up in stadium and all equipment/ Warm-up
5:10- Exit stadium for Homecoming Parade
5:30- Line-up for end of parade/Dog walk
5:35- Dog Walk Parade
5:45- Released to enjoy tailgate
6:15- Report for National Anthem prep and re-entry to stadium
6:30- Re-enter stadium for National Anthem and Pre-game
6:45-ish- Take the field for the National Anthem and Tunnel
7:00- Kick-off
Band will perform at halftime.

*** Immediately following the game, uniforms are to be checked in at band room.

Saturday- CONTEST DAY! PRYOR BAND DAY

*** Student will be in band shorts and SMILE shirts for the day.
*** Please bring sunscreen and use it throughout the day
*** Hydration is a priority… it’s going to be a long day.

8:30AM- Arrive at MHS Band room for drill and visual run through
9:30- Last minute instructions etc.
9:45- Board Buses
10:45- Arrive at Pryor Football Stadium/ unload etc.
12:00- In uniform/ Stretch Block
12:15- Prep to move into Warm-up area
12:25- Official Warm-up for Prelim Performance
1:05- Move to field
1:15- Official Prelim Performance
2:00- Move back to buses/ hang uniforms and put instruments in cases
2:30- Lunch
3:00- Watch bands
4:15- Prelim Awards will be announce. Band should be all together in the stands.
4:45- Director’s Meeting for finalist bands/ student back to buses
4:45- Band back to staging area for instructions and hydration time
6:00- Finals begin… the rest of the evening will be determined based on making finals,finals performance time etc.
9:30- Massing of the bands
9:45- Awards
10:00- Load final equipment/ depart for home
11:30- estimated arrival time back to MHS/ unload and uniform check-in

Week #5 FB @ Wagoner/ Bixby Contest

Game #5- Miami @ Wagoner/ Bixby Marching Contest!!!!
Itinerary for the week-

Congratulations again on a successful weekend. We have another extremely busy week. So please, Rest when you can and stay in front of your grades. Limit absences, as we will finish the show and continue to add more visuals, last drill and clean the show. Take inventory of needed items, band shirts and shorts, LONG black socks and “M” necklaces.

Monday- No School! Rest and catch up on homework

Tuesday- 7:00AM rehearsal at MHS (final sets and drill cleaning Mvt. 1)

4:30-7:00 Color Guard Sectionals (goal to complete work for the show)

Wednesday- 7:00AM rehearsal at MHS (add visuals and body work, clean Mvt. 2)

– Hydration MUST start today for you to get through the weekend in a healthy manner

Thursday- 7:00AM rehearsal at MHS (full show on the field and continued cleaning of drill)

3:30- 5:00 Percussion Sectional

5:45-7:30 WRMS FB Games! Any high school students wanting to play, can do so; just need to know by Wednesday to have music ready and instrument transportation plans.

Friday- 7:00 AM Rehearsal at MHS
3:15- Uniform Check-out/ load trailer (grey band shirts)
4:15- Roll call
4:30- Depart for Wagoner
6:00- Arrive at Wagoner HS/ Prep for game
7:00- Kick-off
Band will perform at halftime.

*** Immediately following the game, uniforms are to be checked in at band room.

Saturday- CONTEST DAY! Bixby Band Contest at Bixby High School

*** Student will be in band shorts and SMILE shirts for the day.
*** Please bring sunscreen and use it throughout the day
*** Hydration is a priority… it’s going to be a long day.

6:45 AM- Arrive at MHS Band/ Uniform inventory
7:00- Last minute instructions etc.
7:15- Board Buses
7:30- Depart for Bixby
9:15- Arrive at Bixby HS/ dress and unload
10:20- Stretch Block
10:45- Official Warm-up for Prelim Performance
11:30- Move to field
11:45- Official Prelim Performance
12:00- Move back to buses/ hang uniforms and put instruments in cases
12:30- Lunch
1:15- Watch bands
4:45- Prelim Awards will be announce. Band should be all together in the stands.
5:00- Director’s Meeting for finalist bands/ student back to buses
4:15- Band back to staging area for instructions and hydration time
6:00- Finals begin… the rest of the evening will be determined based on making finals, finals performance time etc.
9:15- Massing of the bands
9:30- Awards
10:00- Load final equipment/ depart for home
Midnight- estimated arrival time back to MHS/ unload and uniform check-in